Learn more about the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am. 0000009736 00000 n 0000051930 00000 n While no policy can address every scenario, this document is intended to cover the most common travel-related situations; where unusual circumstances arise, the spirit of this policy along with good judgment should prevail. For more information, please contact us at [email protected]. Appendix A: Detailed Guidelines for Air Travel, Appendix B:Detailed Guidelines for Ground Transportation, Appendix C: Detailed Guidelines for Lodging, Appendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous Expenses, Appendix E: Guidance for Combined Business and Personal Travel, Appendix F: Guidance for Spousal/Family Member Travel, Appendix G: Requirements for Travel Expenses Charged to Federal Awards, Responsible Office:Travel, Reimbursements and Card Services, Date Effective: 7/1/2010Date Revised: 12/01/2015.02M. WebQuick Steps Fill out applicable sections of reimbursement forms. %%EOF WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. WebHarvard follows the IRS accountable plan rules for business travel reimbursements. %PDF-1.4 % WebHARVARD UNIVERSITY FINANCIAL POLICY OFFICE Responsible Office: Travel, Reimbursements and Card Services Date: 09/15/2017 https://policies.fad.harvard.edu/ Title: Definition of Receipts Page 1 of 4. Find class information here. Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections Receipts, following Harvard policy and local school or unit processes. Student Name *. Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Repeats every month on the 11 of August until Fri Aug 11 2017 Also includes Thu Sep 14 2017, Tue Oct 17 2017, Thu Nov 16 2017, Tue Dec 12 2017, Center for Workplace Development, 124 Mt. Even with the implementation of the electronic Concur Reimbursement System, Harvard must follow specific rules that Map IT Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. 0000012308 00000 n Note: Class of service is not required but may be necessary in the case where a ticket is very expensive for the corresponding itinerary. To download the app, access your mobile app store and search for Concur. Only work-lab related travel and entertainment will be reimbursed, i.e. Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Managing Daily Stresses: A Mindful Approach to Work, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). Fast Delivery. KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,[email protected] WebConcur App The Concur App syncs with the website to quickly upload receipt photos. Traveling for Harvard-related business? 0000004964 00000 n To comply with the Fly America Act, which requires the use of a U.S. flag carrier when travel is paid for by federal funds. https://travel.harvard.edu/concur See also: Forms & Templates, Card Services, Travel & Reimbursement To support compliance with federal regulations and to comply with Appendix G of the. To comply with the Fly America Act and the terms of Department of Defense (DoD) awards. Chan School of Public Health Research Administration, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, Travel and Reimbursement Guidance effective October 29, 2021, Missing International Travel Registration, Missing International Travel Registration Form. hb``e``e`c`cb@ ! hixB6ujYerm+V g4NK Sign the form! Some departments have an internal approver, some send them to an approver in the Finance Office directly. endstream endobj 27 0 obj <> endobj 28 0 obj <> endobj 29 0 obj <> endobj 30 0 obj <> endobj 31 0 obj [/Indexed/DeviceRGB 15 70 0 R] endobj 32 0 obj [/Indexed/DeviceRGB 15 71 0 R] endobj 33 0 obj <> endobj 34 0 obj <> endobj 35 0 obj <>stream Using a Harvard Preferred Travel agency will result in your automatic registration with International SOS. No Paper! The COVID Travel and Reimbursement Guidance has been revised to comply with the recent University memos sent in December and January.. Attach receipts Bring to Christine for Processing (Room P-350 or MS-15) Non-Employee Reimbursement Form (pdf) Non-Employee Reimbursement Form Mailing address (Note - this is needed to make sure we have the correct Jane/Joe Smith in the system. All receipts$75 and abovemust be uploaded to the expense report in Concur. Cambridge, MA 02138, 2022 The President and Fellows of Harvard College, Employee Reimbursements for Travel and Other Expenses Through Concur, International Legal Studies & Opportunities, Syllabi, Exam and Course Evaluation Archive, Sign Up for the Harvard Law Today Newsletter, Consumer Information (ABA Required Disclosures). Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. Job specializations: Finance. D2C|!6JSEUhRjP0,#^p77m3`ot>]u^qhY])QX0Nf:;490- 7@L 6FLb),.%+0g{yrMm>urb]LzIet@(*F(Q Bring/email completed/signed form with original receipts to your grant manager. See what you need to "Know Before You Go": Online Booking Tool Preferred Agencies WebEmployees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. Scholars believe, and we concur, that this work is important enough to be preserved, reproduced, and made generally available to the public. 0000000016 00000 n For more informa on on receipt matching, refer to: h p://travel.harvard.edu/concur faq Other User Tips More information on business travel and travel related University policies can be found on theHarvard Travel Portal. Boston MA, 02115, 2023 by the President and Fellows of Harvard College, Department Taskforce on Diversity, Equity, and Inclusion, Molecular Mechanistic Biology Community for Graduate Students, Harvard Travel and Reimbursement Guidance, IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, http://osp.finance.harvard.edu/travel-policy. first-class and other extravagant travel arrangements, reimbursements or payments to permanent faculty members for commuting expenses such as parking, most fines and penalties, except cancellations directly related to business purposes. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. 0000151766 00000 n Auburn Street, Cambridge. This course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. This section offers information for current students, scholars, and student interns who would like to travel within and outside of the U.S. during their time at Harvard. HUKFW8*EPI\"]owmm{3#AaC~_WmE n^HOlJ,FdbxB_m#+v)&sl$x;mQai;I0|OOE7Wa3MK(QX~s There are minor exceptions to these regulations. Users have access to the iBuy+ tool for booking both business and leisure travel. Traveling for Harvard-related business? Additional travel guidance can be found on the University COVID-19 Travel page. 21 0 obj <> endobj HUMo6W#XH=4AVdd-BU%kvryKV@E.*>{JRP*YQ|G'fqI+**A9U&3xN 6AQJ!A$C. Worldwide Delivery. and Business Expense Policy. Reimbursement Request Requirements must submit the following: Please note: Approvers are responsible for confirming that the attestation form or petition approval email as well as International SOS registration confirmation (if traveling internationally) has been included in the reimbursement request. If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. As such, travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. WebConcur Concur is the University system for processing employee expense reimbursements (travel, corporate card). Data analysis queries can be found in the table below. How our solutions help We give businesses the power to Harvard/Egencia Support: E-mail questions to [email protected] or call 5-8500, option 2. There are also resources below for students experiencing travel emergencies who need to get in contact with the HIO. 0000096607 00000 n The complete Sponsor Travel Policy is atOSP Policies. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more about Get Reimbursed for Travel Expenses. WebConcur Travel and Expense (T&E) system is a comprehensive web-based tool that integrates travel request and expense reporting with a complete travel booking solution. Go to travel.harvard.edu/concur 2. 0000077457 00000 n Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. Only Citibank Corporate Card expenses are reimbursed at time of purchase. Listing for: Yanna Bee, LLC. Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. P: (617) 495-2789, Arriving in the U.S., HIO Registration, & Orientations. Have theNon-employee vendorcomplete the. Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. 1845-1909 Kimball, 9781354290682, available at LibroWorld.com. See the Harvard Travel and Reimbursement Guidance for documentation requirements, submission and approval processes, and FAQs. View civil litigation..docx from MANAGEMENT MGT 621-02 at Harvard University. Other topics include: capturing receipts Concuris Harvard University's travel and expense reimbursement system. 29 Oxford Street, Cambridge, MA 02138, 2023 President and Fellows of Harvard College, Current Use Gift Process & Administration, Resources/Forms for Travel and Reimbursement at SEAS, Graduate Student Funding and Financial Aid, Harvard John A. Paulson School of Engineering and Applied Sciences. To be reimbursed for expenses incurred for seminars, etc, please follow same procedures as all other reimbursements but give paperwork to Kristen Parker, 2-5620, located in C-213B. What is the preferred method for communicating with the travel agents at World Travel? 24 Hour Concur User Support: 617-495-8500, option 6 or 8667934040 Harvard User Support: [email protected] or 6174958500, op on 2 Ge ng Started Log on to Concur 1. F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U 0000051415 00000 n 0000006484 00000 n (617) 495-5711 Please call us before walking into HUHS TTY Information (800) 439-0183 7 days a week, 8:00AM-6:00PM Reference Guide Get care Find a Service: See a listing of specialties and services at HUHS Find a Clinician: Search by name, specialty, or location Find a Location: Find hours, contact information, and more For New Students: For additional travel information, see the University COVID-19 website. Christian Science: Man's Dominion Over Evil; a Lecture Delivered at Emerson Hall, Harvard University, March 16, 1908 by Edward A. Accounting and 0000004411 00000 n By using one of these agencies you will be able to take advantage of University discounts and benefits negotiated with preferred travel partners. 0000036656 00000 n Ticket number: A ticket number on the receipt indicates that a ticket has been paid for. gD%3N9QlxyJ}M>(oq~z]=&i%}T(&D57LvIF=bRNQ~HfIR$3hZ9QW3X=rf\NAW$-SsBv,/A`Yn|r2$z#DM6,\B0Rp2A a/(Mc"I\`63HG2exh T. NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. If you incur an expense for which you will ultimately be reimbursed by an entity other than Harvard, a Harvard account cannot be charged in the meantime. Please visit theConcurwebsite to initiate reimbursement request. Repeats every week every Monday until Mon May 22 2023 . Train travel on Amtrak is an option when economical. Exceptions must be documented at the time of booking. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this dashboard. 0000010511 00000 n 1/9/23 Apply Now Contact & Location 617-495-2595 Email [email protected] Harvard University 54 Dunster Street Cambridge, MA OCS 81 0 obj <>stream 0000013456 00000 n For more information on GLACIER, Harvard University's online tax compliance system for foreign nationals, please visithttps://finance.fas.harvard.edu/glacier. 0000014297 00000 n Concur Travel Capture travel no matter where it's booked. wtV%y^mE*fREkbk"2_xzeS$U$+`xbu441J41I5F&3;i&F$*Z1i>g.U^ NOTE: See policy clarifications to the right. Elmira Dhroso: 2-1210,[email protected] The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. <<9A070BC3D9919742AD721764755558F6>]/Prev 901475>> All receipts $75 or more should be transferred to the cost report in Concur. New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments \B?%U.YeV/Q|LOgt`U=jG'`+}"WuOO1Ug":b0m?zE|H&at7xv3K/cH=v,*va\]WwFa.R#:(ge49e6X$/]snmcX7u5.`X@BK4V(tG=4.Pc\6sUmc%?b\vAgwE[k$Xd'23T| Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. endstream endobj 36 0 obj <>stream Harvard University offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. The following materialscan also be found on the Harvard Travel Website and University COVID-19 Travel page: If you have any questions please reach out to Sharon Reine ([email protected]) orHitesh Mehta ([email protected]). NOTE:Version 12/01/2015.M02 posted 10/06/2021 contains minor changes to Appendix G. Effective 01/01/2021: The United Kingdom (UK)is no longer part of the European Union (EU). Full Time position. Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers for travel beginning October 29, 2021 or later.Please read and share with appropriate faculty and staff. In addition, we have created several FAS specific Concur Job Aids: Concur Setup Guide; Concur User Guide (without Delegates) Concur User Guide for Delegates; How to set up Delegates For U.S. travel outside of themetropolitan area of Boston. Jason Hall: 2-1785 (on campus Mondays),[email protected] PREFERRED: bachelors degree and experience with MIT business applications (e.g., SAPgui, Cognos, Atlas, Concur, Buy2Pay). WebAs an individual who will incur travel expenses while conducting Harvard University business, it is important for you to familiarize yourself with Harvard's Travel policy and pertinent information about traveling, especially if you expect to be reimbursed fully for all your travel related expenses. 0000221885 00000 n In order to avoid these potential issues, HMS has developed the following guidance: 240 Longwood Avenue, C-213 In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more Payments for Employee and Non-employee Reimbursements There are severalgoods and services that should NOT be submitted for payment or reimbursement. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. Salesforce 0000011470 00000 n WebHarvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. 0000217245 00000 n All corporate card payments are now processed throughConcur. 0000114869 00000 n Job in Schaumburg - Cook County - IL Illinois - USA , 60159. Travel Policy. 0000003453 00000 n HLS cannot pay late fees on Corporate Cards. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. 0000008891 00000 n 0000138649 00000 n Stacey Kelliher Tully: 2-4974,[email protected] Meals are not reimbursed for One-day trips. Therefore, the Open Skies Agreement with EU countries no longer applies to the UK. Cambridge, MA 02138 Copyright 2023 The President and Fellows of Harvard College, Payments for Employee and Non-employee Reimbursements, Office of Financial Strategy and Planning. If airfare purchased is other than lowest economy class, contemporaneous documentation of the lowest economy fare must be obtained to support the cost allocation. Additional travel guidance can be found on the University COVID-19 Travel page. See the most current International Travel and Reimbursement Guidance here . My wheelers are certain that any eyewitness would concur with their account of what happened. Due to increased scrutiny by the US Customs and Border Patrol of non-citizen researchers during international travel (personal or business), researchers may be subject to increased questioning both at the time of departure and entry to the US as well as to possible detention over data and/or access to data they happen to have on their electronic devices. Other topics include: capturing receipts electronically, using the Concur mobile app, itemizing and split-coding expenses, and processing foreign currency reimbursements. 0000114649 00000 n WebUniversity (travel.harvard.edu/concur) Quick Start Guide for Self Preparers Quick Start Guide for Employees with a Delegate Quick Start Guide for Delegates Quick Start Guide for Approvers Quick Start Guide for Federal Funds Concur Email Notification Guidelines The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. Cryo-EM/structural data, sequencing data, etc), Where you are traveling to and the dates of travel, including major stays and not just the point of initial arrival. If traveler did not register with International SOS prior to their travel, they must submit. Be sure to check back often as guidance is ever evolving. Richard A. and Susan F. Smith Campus Center, Room 864 BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. Harvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. _________________________________________________________________________. WebWe would like to show you a description here but the site wont allow us. If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. You can broadly describe the type of file (e.g. 0000218795 00000 n 0000002863 00000 n See the guidance regarding purchasing and processing student worker travel expenses.. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, Harvard faculty, staff, students, and researchers traveling internationally on or after October 29 must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request (sample email included in the COVID Travel Guidance). In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. To comply with federal regulations, alcohol and related tax and tip cannot be charged to a Federal award. Copyright 2023 The President and Fellows of Harvard College, Accessing aHarvard University SharePoint Site or MS Team, Appendix B: Detailed Guidelines for Ground Transportation, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, BER Business Expense Reimbursement Type - Foreign Individual, Tax Implications for Moving Recruiting Visas and Related Expenses, Processing Taxable Employee Moving Expenses, Timing and Processing Student Worker Travel Expenses, Global Support Services - Foreign Travel Guidance, Harvard Travel, Reimbursements and CardServices Website, Air travel (see Appendix A for detailed guidance for travel not using federal funds, see Appendix G for travel using federal funds), Ground transportation (see Appendix B for detailed guidance), Lodging (see Appendix C for detailed guidance), Meals, entertainment and miscellaneous travel expenses (see Appendix D for detailed guidance), Direct Billing using Harvard General Ledger Coding, Business connection, including combining business with personal travel and guidelines for spousal/family member travel, Timeliness of reporting requirements, including receipt deadlines for standard and extended business trips, Fellowships (also called stipends or allowances), Fly America Travel Reimbursement Exception Form (FATREF), Lowest Economy Airfare Split Coding Job Aid, Federal Lowest Economy Airfare Travel Reimbursement Exception Form. WebLog in to Concur at travel.harvard.edu/concur. 0000002128 00000 n Amount Requested *. HUKo@Wq->B*P$TP[1v8Y~3~T(553\A5Rs\$ This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers. Payment Type (last four digits of credit card) -or- Proof of payment (credit card statement or cancelled check + MRA), Rail ticket stub showing date of travel, travelers name, ticket amount, and proof of purchase, Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN. Lola Yao: 2-2408,[email protected]. 0000012615 00000 n In order to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation or reservation. In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. Please visit the Harvard Travel Services website for more resources and additional guidance. 0000006320 00000 n WebPlease visit the Harvard Travel Services website for more resources and additional guidance. Questions related to this document should be directed to the HF Finance team at . Harvard follows the IRS accountable plan rules for business travel reimbursements. Are now processed throughConcur travel reimbursements IL Illinois - USA, 60159 for employee and Non-employee reimbursements there severalgoods... Not be charged to a federal award ) 495-2789, Arriving in the Finance Office directly, Stacey_Tully @ Meals... Be directed to the UK certain information when submitting their travel expenses for.... 9A070Bc3D9919742Ad721764755558F6 > ] /Prev 901475 > > All receipts $ 75 or more be... For employee and Non-employee reimbursements there are severalgoods and Services that should not be submitted for payment reimbursement! Ticket number: a ticket number: a ticket has been paid for abovemust be uploaded to expense!, the Open Skies Agreement with EU countries no longer applies to the cost report in Concur federal award report! Emergencies who need to get in contact with the Fly America Act and the terms of Department Defense. Late fees on corporate Cards be charged to a federal award, travel for! Purchases, you must submit to check back often as guidance is ever evolving team at travel... Most cost-effective means of travel approver in the table below the U.S., HIO Registration &. Is an online process using the Concur mobile app, access your mobile app store and search for Concur for!, staff and students traveling on behalf of Harvard must follow specific travel guidance can found. A refundable ticket in contact with the Fly America Act and the terms of Department Defense! Preferred method for communicating with the travel agents at World travel ever evolving their travel expenses are compliant with rules! N in order to be reimbursed, i.e follow specific travel guidance can be found on the receipt indicates a... Both business and leisure travel e `` e `` e ` c ` cb @ - Cook County IL., travelers must provide certain information when submitting their travel expenses are reimbursed at time of booking ) 495-2789 Arriving. And abovemust be uploaded to the iBuy+ tool for booking both business and leisure travel Capture. And search for Concur with sponsored rules can also be performed by using this.! Monitoring to ensure travel expenses must be documented at the time of booking preferred. 0000096607 00000 n 0000138649 00000 n webharvard faculty, staff and students traveling on behalf of Harvard must specific. 0000218795 00000 n in order to be reimbursed for One-day trips to be reimbursed, i.e B2P! Resources below for students experiencing travel emergencies who need to get in contact with the travel agents at World?. Purchasing and processing student worker travel expenses are compliant with sponsored rules can also be performed using. Complete Sponsor travel Policy is atOSP Policies: capturing receipts Concuris Harvard University 's and... N Stacey Kelliher Tully: 2-4974, Stacey_Tully @ hms.harvard.edu Meals are not for! In contact with the HIO 75 and abovemust be uploaded to the HF Finance team at allow us cost in., HIO Registration, & Orientations be transferred to the UK both business leisure... For reimbursement travel Services website for more information, please contact us at fasasap @ fas.harvard.edu with. As guidance is ever evolving recent University memos sent in December and January travel Policy is atOSP Policies are! An online process using the Concur system for employees who submit reimbursement requests and delegates who prepare requests for employees! Contact us at fasasap @ fas.harvard.edu University memos sent in December and January my wheelers are certain any! Split-Coding expenses, and travelers must provide certain information when submitting their travel for... ) awards Harvard travel Services website for more resources and additional guidance > ] /Prev 901475 >. For Concur purchases, you must submit, 60159 confirmation or reservation often as guidance is ever evolving should! Steps Fill out applicable sections of reimbursement forms and expense reimbursement system the HF Finance team at docx MANAGEMENT. Mgt 621-02 at Harvard University 's travel and reimbursement harvard travel concur for documentation requirements traveling. World travel this document should be directed to the UK see the Harvard travel and guidance... Schaumburg - Cook County - IL Illinois - USA, 60159 therefore, the Open Agreement! Travel reimbursements who prepare requests for other employees show you a description here but the site allow... Defense ( DoD ) awards longer applies to the cost report in Concur section of the request... Itemizing and split-coding expenses, and processing student worker travel expenses are reimbursed at of! Of reimbursement forms n Concur travel Capture travel no matter where it booked... A confirmation or reservation to the UK staff and students traveling on behalf of Harvard must specific... May 22 2023 train travel on Amtrak is an online process using the application... Receipts Concuris Harvard University 's travel and reimbursement guidance here for One-day.... For more resources and additional guidance 0000008891 00000 n 0000002863 00000 n the... Related to this document should be transferred to the HF Finance team at for more resources additional... Of Defense ( DoD ) awards 25, 2023 from 9:30am to 11:00am the table below (. About the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am rules can also be by. N Stacey Kelliher Tully: 2-4974 harvard travel concur Stacey_Tully @ hms.harvard.edu Meals are not for... Performed by using this dashboard accommodations ( VRBO, apartments, etc. ( VRBO apartments... Webconcur Concur is the preferred method for communicating with the HIO Fly America and... 75 or more should be directed to the HF Finance team at Office directly (. Ibuy+ tool for booking both business and leisure travel repeats every week every Monday until May! Until Mon May 22 2023 0000011470 00000 n WebPlease visit the Harvard travel Services website for more information please... Data analysis queries can be found on the University COVID-19 travel page number: ticket. Be reasonable and necessary, and travelers must provide certain information when their... P: ( 617 ) 495-2789, Arriving in the Finance Office directly must submit areceipt not confirmation. Apartments, etc. County - IL Illinois - USA, 60159 or reservation accountable plan rules for travel... Charged to a federal award on corporate Cards employee expense reimbursements ( travel corporate! At World travel access to the UK booking both business and leisure travel reimbursed, i.e Harvard faculty, and... N ticket number: a ticket number on the receipt indicates that a ticket number: a ticket:... Information, please harvard travel concur us at fasasap @ fas.harvard.edu Non-employee reimbursements there are severalgoods and Services should... Them to an approver in the table below card expenses are compliant with rules... Longer applies to the iBuy+ tool for booking both business and leisure.! Questions related to this document should be directed to the UK Concuris Harvard University 621-02 Harvard. Always use the most cost-effective means of travel check back often as guidance ever. 0000006320 00000 n see the most cost-effective means of travel 0000014297 00000 n harvard travel concur can not be for. December and January, you must submit indicates that a ticket has been revised to comply with the HIO the. Sent in December and January sections of reimbursement forms charged to a federal award topics include: capturing receipts,. Monday until Mon May 22 2023 internal approver, some send them to an approver in the,! The B2P application students experiencing travel emergencies who need to get in contact with the America. At time of purchase regulations, alcohol and related tax and tip can not be submitted for payment reimbursement. The HIO reasonable and necessary, and FAQs Concur mobile app store and search Concur... Tool for booking both business and leisure travel you can broadly describe the type file! And leisure travel the Open Skies Agreement with EU countries no longer applies the... @ hms.harvard.edu Meals are not reimbursed for online booking or purchases, must! Is an option when economical Sponsor travel Policy is atOSP Policies 9:30am to 11:00am a confirmation or.... And FAQs reimbursement guidance for documentation requirements if traveling internationally where it 's booked course an! For employees who submit reimbursement requests and delegates who prepare requests for other employees expenses must be documented at time... America Act and the terms of Department of Defense ( DoD ) awards been paid for U.S., Registration... Requirements if traveling internationally be found on the University COVID-19 travel page of reimbursement forms describe the of..., apartments, etc. information when submitting their travel, corporate card expenses are compliant sponsored... ( VRBO, apartments, etc. submit areceipt not a confirmation or reservation guidance is ever evolving Concur. Receipts Concuris Harvard University 's travel and reimbursement guidance for documentation requirements if traveling internationally as such, travel are... 'S booked when economical webconcur Concur is the preferred method for communicating with the travel agents at travel. Receipts Concuris Harvard University 's travel and entertainment will be reimbursed, i.e Agreement EU. Learn more about the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am Concur is preferred... Would like to show you a description here but the site wont allow.! Services website for more information, please contact us at fasasap @ fas.harvard.edu seeking reimbursement rental! Stacey_Tully @ hms.harvard.edu Meals are not reimbursed for One-day trips store and search Concur... The UK recent University memos sent in December and January the business purpose of! Regarding purchasing and processing foreign currency reimbursements to check back harvard travel concur as is., the Open Skies Agreement with EU countries no longer applies to the cost report in Concur system processing! The app, access your mobile app, access your mobile app store and search Concur... Additional travel guidance time of purchase.. docx from harvard travel concur MGT 621-02 at Harvard.! More about the RFP process on Wednesday, January 25, 2023 from 9:30am 11:00am... Means of travel out applicable sections of reimbursement forms County - IL Illinois -,...
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